Join our quickly growing property management company. We’ve almost doubled our properties under management in less than a year and want to double it twice more in the next 2 years!
The Office & Accounting Administrator is responsible for providing administrative and accounting support to the company and the property management team. This position is responsible for a variety of tasks related to property management, including tenant relations, rent collection, financial reporting, and general office administration including Payroll & HR.
Duties and Responsibilities:
- Generate and effectively maintain monthly rent roll for all residential and commercial properties in the portfolio.
- Manage property, owner & tenant files and transaction records.
- Manage security deposits and interest for tenants..
- Prepare and manage owner distributions and the monthly financial statement for a portfolio of property management clients.
- Reconcile and review AR & AP with property managers on a semi-monthly basis.
- Bank & Trust Account Reconciliations
- Reconcile bank activity on a daily basis and address any discrepancies between the bank and General Ledger.
- Prepare and post journal entries in Buildium & LoneWolf.
- Prepare and file required Non-Resident tax and GST tax filings.
- Liaise with Property Managers and clients regarding account matters relating to their portfolio.
- Prepare financial reports, including income statements, balance sheets, and cash flow statements.
- Actively maintain and update our 36 month rolling forecast and review actual vs target vs approved forecasts
- Prepare monthly, quarterly and annual Financial Statements and manage corporate tax filing with the accountants at the end of the fiscal year.
- Prepare and administer payroll obligations for our team, property managers and licensed Realtors.
- Perform other duties as assigned.
- Help grow the team!
Skills and Qualifications
- Strong attention to detail and interpersonal skills
- Excellent time management, and organizational skills
- Excellent written and oral communication skills
- Ability to work independently as well as part of a diverse team
- Self-motivated and adaptable to a fast paced and dynamic work environment
- Ability to work in a fast paced, in a deadline driven environment
- Proven experience in accounting or a related field is preferred.
- Strong analytical skills with the ability to perform account analysis effectively.
- Proficiency in bank & trust account reconciliation processes.
- Experience with accounts receivable and accounts payable functions is essential.
- Knowledge of payroll processing and related regulations is highly desirable.
- Familiarity with Builidum, LoneWolf, and Google Workspace is an asset
Education and Experience
- 2-3 years of relevant experience in property management Accounting
- Knowledge of accounting principles and practices at an intermediate level
- Proficient in Google Workspace with advanced skills in Google Sheets / Excel
- Bachelor’s Degree or Diploma in Accounting/Finance preferred
Compensation
We offer a competitive compensation package including Extended Health Benefits & Dental.
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Salary is 50,000-70,000
If you are interested in this position, please submit your application below. We thank all applicants for their interest, however, only those selected for the next step in the process will be contacted.